Personal Secretary at East African Community (EAC)

Job Description

 The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, Republic of South Sudan and the Republic of Uganda with its Headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi,Kenya,Uganda, Rwanda and South Sudan) to apply for the following position tenable at East African Court of Justice.

PERSONAL SECRETARY (1 post) 

(REF: EAC/HR/2020-21/60)

Grade  :    G4

Organ  :    East African Court of Justice

Reports to  :    Registrar

Main Purpose of the Job:

To manage the office and on the basis thereof provide efficient administrative and secretarial services

Duties and Responsibilities:

• Manage the Office, provide secretarial services and ensure Security and safety of Office and Information.
• Provide administrative support including travel.
• Arrange for timely requisition of office supplies and stores.
• Facilitate information sharing between various directorates and departments.
• Prepare   briefing   materials   for   meetings   and   appointments and   taking minutes and dictation.
• Receive, attend to and direct customers/visitors appropriately.
• Manage and update office diary, draft responses to correspondences and arrange for appointment and meetings.
• Maintain good customer relations with employees customers and general public.
• Create and maintain appropriate record and filing sub-systems for the Office.
• Handle incoming/outgoing calls and liaise with the Registry in respect to incoming and outgoing correspondences; and
• Promote a positive corporate culture and image of the Community.

Qualifications and Experience:

• A Diploma in Secretarial Studies or equivalent level in Secretarial training plus eight
• (8) years relevant experience in a busy office environment.
• Working experience in an International/Regional Organization will be an added advantage.

Skills and Competences:

Modern office management skills; good computer skills, good communication skills, ability to work under pressure and meet tight deadlines, good public relations and customer care skills.

Eligibility for applications:

Only applicants from the Republic of  Burundi, Kenya, Rwanda, South Sudan and Uganda are eligible to apply for the above position.

Terms and Conditions of Service:

• The above position is tenable for a contract of five (5) years renewable .
• This position is subject to the application of the Quota System.

Fringe Benefits:

• The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:

• All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
• All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience:

Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :

Fill in the application form attached  (download from here);

attach their application letter,  a detailed CV, Copies of   certified academic certificates  ,  and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.

Please quote the respective reference number on both the application letter and envelope.

For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below not later than  Friday, 18th  June  2021.

Please note:

1.  You may submit your application either electronically or in hard copy but not both.

2.    Applications which do not :

have EAC application form;

indicate nationality and age;

have the reference number;

or have an application letter attached;

have certified copies of their academic degrees and other professional Certificates;

or fail to provide three referees will be disqualified.

3.   Only qualified candidates will be contacted

4.   EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.

Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.

A due diligence will be conducted for all successful candidates in respect of their academic certificates (certification by  a recognized higher education body in respective Partner States)  and employment records .

The Secretary General

East African Community

P. o Box 1096

Arusha – Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

E-mail: vacancies@eachq.org

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