Finance and Administration Director

Job Description

Pathfinder Overview

Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Location: Dar es Salaam, Tanzania

Summary

Pathfinder is seeking a Director, Finance and Administration an upcoming five year USAID-funded reproductive, maternal, newborn, child and adolescent health proposal in Tanzania. The project aims to increase the demand for and use of quality integrated RMNCAH services in target regions, particularly women of reproductive age, youth and children, by improving access to quality RMNCAH services in both facilities and the surrounding communities, promoting positive health-seeking behaviors among Tanzania’s population, and enhancing the overall policy environment for RMNCAH service delivery. A five-year activity under a Contract mechanism is anticipated through full and open competition.

The Director, Finance and Administration has primary responsibility for overall financial management and administration of the activity. They will be responsible for management of all accounting and sub-grants and ensure financial operations are in compliance with USAID regulations.

Key Job Outcomes

Financial Management

• Oversee the project’s management of financial functions ensuring donor/contract compliance.
• Develop and prepare budget forecasts and manage expenses within approved budget.
• Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
• Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
• Report on financial results and approve monthly/quarterly operating plans and reports.
• Assist the COP in the successful implementation of the project including the timely completion of high-quality, budget forecast and financial statements.
• In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance and administrative staff ensuring professional growth and development as well as capacity building.
• Oversee sub-grantees/sub-contractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate and lead the annual audit process, liaise with external auditors and the finance team and senior management team; assess any changes necessary.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to members of senior management team.

Administrative Management

Provide leadership and management during project start-up and close-out with regard to the project office, bank account, operations and logistics, staff administration, telecommunications etc.

Implement administrative and financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.

Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.

Develop management policies and procedures to ensure efficiency, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations.

Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners.

Ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by the project team. Monitor the security situation and provide leadership for staff in emergencies.

Protect the organization’s resources and assets and ensure efficient usage in accordance with project goals.

Establish information technology systems and operational facilities to support project staff and programming.

Minimally Required Job-Specific Competencies

• Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
• Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
• Experience managing USAID contracts and overseeing international and local subcontractors and grantees.
• Demonstrated success managing multi-million-dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accurate, timely reporting.
• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Demonstrated experience in managing and supervising a team.
• Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
• Must have outstanding interpersonal skills and be eager to work in a multicultural organization

Minimally Required Organizational Competencies

Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.

Passion for Sexual and Reproductive Health and Rights: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices

Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-pace environment.

Matrix Management: Ability to thrive in a matrix organization.

Confidentiality: Ability to maintain confidentiality on work related matters

Communication and Influencing Skills: Proven ability to influence others through diplomacy and proven oral and written communication skills.

Required Education, Training And Experience

• Degree in Business Administration, Finance, Accounting, or other relevant field.
• Eight (8) years of experience in administrative and financial management of large-scale, complex, international development assistance programs.
• Fluency in spoken and written English and French required.

Other Information

• Ability to travel internationally (up to 35%)
• Uses cellular and desk phone; laptop or desktop computer
• Please Note: This position is contingent upon project award and funding.
• Strong preference for Tanzanian national and then regional East Africa personnel.

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