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30 May 2021

Accounts Assistant (Payroll) at East African Community (EAC)

Job Description

 ACCOUNTS ASSISTANT (PAYROLL)  

The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, Republic of South Sudan and the Republic of Uganda with its Headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Rwanda, South Sudan and Uganda) to apply for the following position tenable at EAC Secretariat.

ACCOUNTS ASSISTANT (PAYROLL)  (1 post) 

(REF: EAC/HR/2020-21/46)

Grade    :   G5

Directorate   :     Finance

Department : Accounts

Job reports to  :   Senior Accountant

Main purpose of  job :

Process staff payroll, pay staff salaries and make payments to suppliers as directed .

Duties and Responsibilities :

  • Process staff payroll. This entails updating the payroll by ensuring that all deductions and refunds to staff through the salaries are done.
  • Maintain and update staff bank details for salary payments;
  • Process monthly payroll by ensuring that that employees are paid salaries by the 24th of each month;
  • Prepare journal import for posting salaries to sun system;
  • Calculate and deposit gratuity for staff on a monthly basis;
  • Make payments to suppliers. This entails receiving invoices from admissions office and process payments, advance payment for life insurance and medical cover, check all lodged documents and respective invoicees to confirm validity and approval before processing payment;
  • Initiate payment vouchers and forwarding them for checking by other officers;
  • Process payments and allowances to staff Including payment of gratuity to staff upon completion of contract, salary advances and house advances, leave allowance, settlement allowance, Airtime, per diems, imprests and fund for retirement among others;
  • Reconcile suppliers accounts, housing and salary advances accounts and current accounts
  • Prepare periodic and submit monthly and weekly reports on outstanding suppliers’ invoiceses, housing advances outstanding, salary advances outstanding, salaries and gratuity for staff payable to the bank;
  • Perform any other duties as may be assigned by the Management from time to time .

Qualifications and Experience:

Undergraduate Degree in Accounts or finance, Business Administration with CPA II / ACCA II or relevant accounting certification.

Minimum of 5 years working in an accounting environment.

Skills and competencies:

Competency in Accounting systems, Microsoft applications including Word, Excel and Outlook. Excellent verbal and written communication skills. Attention to detail and ability to multi-task. High level of integrity

Eligibility for applications:

Only applicants from  the Republic of Burundi, Rwanda, South Sudan and Uganda  are eligible to apply for the above position.

Terms and Conditions of Service:

The above position is tenable for a contract of five (5) years renewable  .

This position is subject to the application of the Quota System .

Fringe Benefits:

The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience:

Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :

Fill in the application form attached (download from here);

attach their application letter,  a detailed CV, Copies of   certified academic certificates, and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.

Please quote the respective reference number on both the application letter and envelope.

For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below not later than  Friday, 11th  June  2021.

Please note:

1.You may submit your application either electronically or in hard copy but not both.

2. Applications which do not :

Have EAC application form;

indicate nationality and age;

have the reference number;

or have an application letter attached;

have certified copies of their academic degrees and other professional Certificates;

or fail to provide three referees will be disqualified.

3. Only qualified candidates will be contacted

4.  EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.

Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.

A due diligence will be conducted for all successful candidates in respect of their academic certificates (certification by a recognized higher education body in respective Partner States)  and employment records .

The Secretary General

East African Community

P. o Box 1096

Arusha – Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

E-mail: vacancies@eachq.org

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