Administrative Management Assistant (Budget and Commercial Assistant) at U.S. Embassy Dar es Salaam

Job Description

About

Announcement Number: Dar es Salaam – 2022-004

Hiring Agency: Embassy Dar Es Salaam

Position Title: Administrative Management Assistant (Budget and Commercial Assistant)

Open Period: 01/26/2022 – 02/09/2022

Format MM/DD/YYYY

Vacancy Time Zone: GMT+3

Series/Grade: LE – 0105 9

Salary: TZS TSh49,597,266

Work Schedule: Full-time – 40 hours per week

Promotion Potential: LE-9

Duty Location(s):1 Vacancy in Dar Es Salaam, TZ

Telework Eligible: No

For More Info:

HR Section

+255-22-229 4148

HRatPost@state.gov

Overview

Hiring Path: Open to the public

Who May Apply/Clarification From the Agency: All Interested Applicants / All Sources

Security Clearance Required: Public Trust – Background Investigation

Appointment Type: Permanent

Appointment Type Details:

• Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Management Assistant (Budget and Commercial Assistant) in the Foreign Commercial Service (FCS) Section.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Travel Required: Occasional Travel

Duties

Reporting to the Senior Commercial Officer (SCO), the incumbents assists U.S. companies that are seeking to enter the market, manages the office budget and purchasing, completes administrative tasks for the office, and manages contact databases.  Responsibilities are divided into three main areas:  Commercial Assistance – planning, organizing, and administering programs to facilitate the export of U.S. goods and services by counselling businesses, conducting market research and trade promotion in a limited number of industry sectors. Budget Management – working with the SCO to develop a budget for the fiscal year, manage spending and income, and making purchases for the office.  Administrative Management –managing the office’s databases, monitors and distributes or acts on incoming office messages, acts as the property custodian, ensures the office is stocked with appropriate supplies, and works with the IT department to ensure office technology is working properly.

Qualifications and Evaluations

Requirements:

• Experience: At least three years prior work experience in accounting, sales, marketing, international trade, or market/economic Research/development is required.

Education Requirements:

• Education: A Bachelor’s degree or host country equivalent in accounting, economics, marketing, business administration/management, or international trade is required.

1. Bachelor’s Degree
2. Host Country Equivalent in Accounting, Economics, Marketing, Business Administration/Management
3. International trade is required.

Evaluations:

Language: Level IV Fluency (reading, speaking, and writing) in English is required and Level IV Fluency working knowledge (reading, speaking, and writing) in Kiswahili is required. This may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in (insert post and/or country name) may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

COVID-19 Requirements for Eligible Family Members

As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected for the position, the agency will provide you additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.

Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form. If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols. If selected for the position, the agency will provide you additional information regarding these requirements.

COVID-19 Requirements for Local Candidates

Candidates who will be employed on either a Personal Services Agreement or a direct hire appointment and compensated under the Mission’s Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff. If selected for the position, the agency will provide you additional information regarding these requirements.

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

A Bachelor’s degree or host country equivalent in accounting, economics, marketing, business administration/management, or international trade is required.

Proof of National ID – copy

Proof of Citizenship

Certification

Other Document

Other Document 2

Next Steps:

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.

Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

The deadline for submitting the application is 09 February 2022.

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