Programme Associate 

Job Description

Background

The UN system in Tanzania and the Government of Tanzania through Kigoma Regional Secretariat and Local Government Authorities in the region have been implementing Joint Programme for Kigoma with the aim of supporting long-term development needs of the host communities mainly in the refugee hosting districts. This is being executed through a comprehensive and durable support to the region of Kigoma, looking at the priorities and needs of the region and matching it with the comparative advantages of the United Nations Country Management Team (UNCMT). The Kigoma JP started its operations as of 1 July 2017 and will run for 5 years until end of June 2022. The UN Joint Programme for Kigoma takes its base in the UNDAP II for Tanzania, the UN Development Assistance Plan, as well as the Sustainable Development Goals (SDGs) and the Tanzania Government’s 5- year strategy as well as the regional priorities for Kigoma.

The JP consists of the 7 themes of sustainable energy and environment, youth and women’s economic empowerment, elimination of violence against women and children, education with a focus on adolescent girls, WASH (Water, Sanitation and Hygiene), agriculture and health+ (health, nutrition and HIV/AIDS). The programme is currently being financed through Participating UN Agencies internal funds and Governments of Norway, Ireland, Sweden and South Korea (KOICA). In order to support coordination of the involved UN Agencies and to enhance the implementation and reporting of the program, the Resident Coordinator’s Office (RCO) recruited a UN Area Coordinator (UNAC) for the Kigoma region who is supported by UN Coordination Analyst. The team works very closely with the Government Focal Persons for the program at the Regional Secretariat and the Local Government Authorities. Resident Coordinator’s Office (RCO) wishes to recruit a Programme Associate who will report directly to the UNAC.

Duties and Responsibilities

Under the direct supervision of UN Area Coordinator (UNAC), the Programme Associate will undertake the following tasks:

Programme Support:

• Support the UN Area Coordinator in monitoring programme strategies and implementation of the Kigoma Joint Programme.
• Provide administrative support to JP participating agencies in preparation of programme workplans.
• Provide Monitoring and Evaluation feedback to the UN Area Coordinator on programme strategies and activities;
• Assist in preparation of reports, compilation of background materials, working papers and statistical data for various programme meetings/ briefs including Voices from the Field, E- Journal, and Factsheets.
• Provide administrative support for the Resident Coordinator’s Office members based in Kigoma.
• Provide administrative and logistical support for workshops, orientations and training, and any other special events organized by the UNAC.
• Assist with drafting minutes of meetings and draft brief summaries of meeting outcome and action points;

Financial Administration:

• Knowledge in the utilization of Atlas
• Follow-up with Programme Support on status of budget utilization in Atlas
• Vendor and TR creation in Atlas
• Creation of requisitions in Atlas for office and project supplies.

Office Administration:

• General administrative assistance including maintaining filing system for the JP;
• Travel arrangements and leave monitoring on Atlas

Other Duties:

Perform other duties when required.

Competencies

Innovation

• Ability to make new and useful ideas work

Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Leadership

• Ability to persuade others to follow

Level 2: Proactively identifies new opportunities and challenges

People Management

• Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities

Communication

• Ability to listen, adapt, persuade and transform

Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery

Ability to get things done while exercising good judgement

Level 2: Meets goals and timelines for delivery of products or services;

• Advocacy/Advancing A Policy-Oriented Agenda
• Identifies relevant information for advocacy for a variety of audiences.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

• Results-Based Programme Development and Management
• Provides information and documentation on specific stages of projects/programme implementation.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Building Strategic Partnerships

• Analyzes general information and selects materials in support of partnership building initiatives.
• Maintains databases of donor information.
• Tracks and reports on mobilized resources.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

• Innovation and Marketing New Approaches
• Documents and tracks innovative strategies/best practices/new approaches.
• Responds positively to new approaches.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

• Resource Mobilization (Field Duty Stations)
• Maintains information/databases on potential and actual donors.
• Maintains database of project files.
• Provides data and information needed for preparation of project documents.
• Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
• Promoting Organizational Learning and Knowledge Sharing
• Researches best practices and poses new, more effective ways of doing things.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Job Knowledge/Technical Expertise

• Understands the main processes and methods of work regarding to the position.
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
• Strives to keep job knowledge up to date through self-directed study and other means of learning.
• Demonstrates good knowledge of information technology and applies it in work assignments.
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Global Leadership and Advocacy for UNDP’s Goals

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Client Orientation

• Reports to internal and external clients in a timely and appropriate fashion.
• Organizes and prioritizes work schedule to meet client needs and deadlines.
• Responds to client needs promptly.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Required Skills and Experience

Education:

Bachelor’s Degree in economics, Social Sciences, Political Science, International Relations or a related field.

Experience:

• At least 3 years of progressively responsible experience in programme management/administration.
• Experience in using multiple office software packages.
• Experience in the use of ATLAS is an asset.
• Experience with joint programme’s is added advantage.
• Field UN experience is added advantage.

Language Requirements:

Fluency in English and Kiswahili languages.

Other:

Ability to apply various ICT tools/systems to collect, analyze, record and communicate data (information).

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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The deadline for submitting the application is 08 January, 2021

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